A student may be invited to a school event and still be unable to reach the stage, see the instructions, choose a role, use the restroom, or stay with classmates during the transition. Invitation is not the same as participation.
An audit is simply a structured walk-through before the event. It asks what every participant will actually do from arrival to departure and gives the people affected time to shape the plan.
Follow the whole journey
Start at transportation or the school gate. Continue through check-in, seating, stage or activity area, restroom, food, quiet space, emergency route, and departure. Temporary decorations can create new barriers in an otherwise accessible building.
Check communication too: are instructions visual and spoken, is the schedule available early, and can someone request a break without losing their role?
Audit participation, not only access
A ramp to the room does not guarantee a meaningful role. Ask whether students can choose, rehearse, perform, present, distribute materials, or join photos without being separated from peers.
Do not invent a special symbolic job after every other role is assigned. Include the student while roles and timing are still flexible.
Test and name responsibility
Walk the route with the person who will use it. Record who will fix each issue and when the group will check again. “Someone will handle it” is not a plan.
Prepare a backup that preserves the shared event rather than sending one student elsewhere. Afterward, ask what worked and store the learning for the next celebration.
Where in the event does a student have a real choice rather than a place to wait?